Major Functions:

Provides administrative and operational support to Import Mex buyers supporting Center Store, Dairy, and Frozen Foods (FF) categories. This role is responsible for data entry, reporting, deal processing, and coordination activities that support procurement, sales, and vendor operations. The position requires strong organizational skills, attention to detail, and the ability to support multiple buyers in a fast-paced environment. 

Responsibilities:

1. Provide administrative and clerical support to Import Mex Procurement and Sales teams.
2. Support multiple buyers across Center Store, Dairy, and Frozen Foods categories.
3. Ensure accurate and timely entry, maintenance, and reporting of procurement and sales data.
4. Enter and maintain data in procurement and sales systems, including new items, price changes, promotions and deal information, purchase orders and projections.
5. Process deal documentation, credits, and related paperwork accurately and on time.
6. Create, maintain, and analyze spreadsheets and reports related to: purchase orders, product lines, pricing and profitability. 
7. Assist buyers and sales teams with data analysis and reporting needs.
8. Maintain organized and up-to-date electronic and physical filing systems for vendor, product, and customer information.
9. Coordinate communication with vendors, customers, and internal partners via email and phone as needed.
10. Support Food Shows and promotional events by maintaining vendor information, files, and related documentation.
11. Assist with the preparation of presentations, reports, and ad-related materials.
12. Provide general administrative support, including correspondence and coordination of buyer priorities.
13. Handle confidential information with professionalism and discretion.
14. Perform other duties as assigned to support departmental needs.

Qualifications:

• High school diploma or equivalent required; associate degree or equivalent experience preferred.
• 1–3 years of administrative support experience, preferably in procurement, sales, or a related function.
• Proficient in Microsoft Excel and Word; ability to create and analyze spreadsheets.
• Strong data entry and ten-key skills with a high level of accuracy.
• Ability to support multiple buyers and manage competing priorities.
• Strong organizational, problem-solving, and time-management skills.
• Effective written and verbal communication skills.
• Ability to work independently with general supervision in a fast-paced environment.
• Flexible and adaptable to changing priorities and business needs.
• Bilingual, English, Spanish preferred.